The week that my family and I spent at the Jersey Shore was rejuvenating for all of us, but I've paid a price since coming back to work. OmniFocus, which was so helpful to me over the first four weeks of my new job, has been an intimidating taskmaster since I got back.
The whole thing began with my good intentions. I was feeling really good about the mental sweeps I had been doing prior to vacation. Thanks to my long commute on the train, I can sometimes fit in a daily mental sweep. The combination of mental sweeps and focused action at the office helped me achieve more than I thought was possible in a month.
I really thought I could take a week off from Getting Things Done (GTD) while I was in Stone Harbor, NJ. Maybe this would have been possible with a more formal advance planning, but I walked away with some unrealistic personal task due dates. When I came back everything that should have been next actions was past due.
I also knew in a general sense what I would need to do at work when I got back, but I hadn't planned the work even at a high level before I left. So when I got back, I effectively had no next actions that were truly actionable.
What I didn't realize over this time was that the OmniFocus desktop app for the Mac had implemented a registry of syncing devices that was keeping track of how often I had synced OmniFocus for the iPhone and iPod Touch with the OmniFocus data on my WebDAV server. So when I finally started up OmniFocus on my Mac, it asked me if I was still using that iPhone and if I wanted the desktop app to forget the iPhone was part of my life.
I had a lot of catching up to do to make OmniFocus my friend again, but the folks at work wanted me to dive right into a new development project. This involved project planning and Subversion repository setup work with which I was unfamiliar. I didn't have the bandwidth to plow through the OmniFocus mess and this unfamiliar work at the same time.
If you made the sacrifices necessary to implement GTD in your life like I did, don't let this happen to you. Recognize that OmniFocus can't really appreciate the vacation concept on its own. You have to help it by thinking ahead and pushing out due dates on tasks to a reasonable point beyond your return from vacation.
An alternative would be to continue managing your projects, contexts, and tasks while on vacation. But that may not be fair to your family, if you have one.
If anybody has a better solution than the ones I've discussed, I'd love to hear it.
I remember David Allen saying that we are most caught up with our "stuff" right before we leave for vacation. This is true, but you make a tremendous point here about the robot systems we use to manage our productivity! I really like your example here. I think that it highlights the importance of the review process, but I do get your point about being fair to the family. I have had my laptop banned from vacations in the past for the same reason.
I would recommend your first suggestion. You can not just get caught up with things before vacation, but plan for the aftermath with reasonable due dates.
All that having been said, I hope the vacation was worth it!
Thanks @Troy Malone. I struggled with whether readers would feel that this post was on topic before publishing it. I'm glad it was useful to you.
It may be easier to just print out your lists and keep those as a back up. If your system does "unsync" itself, re-entering things is really nothing more than a weekly review anyway.
Yes Dave, for me the weekly (often biweekly) review is essential to making GTD work for me. Having it on my iPhone allows me to do those reviews wherever and whenever I have downtime. I use a similar application that allows me to view my entire GTD at work on my Win machine, at home on my Macs and even on my cell phone. And another app lets me call in tasks to my GTD without any writing or typing, great for those thoughts that hit me while driving. I've written about my experiences with GTD in a blog post at http://johnkendrick.wordpress.com/2008/03/27/more-getting-things-done/ John
That's why the weekly review is so important, to take an altitude view and make sure you don't get caught in daily to daily next actions.
For implementing GTD you can use this web-based application:
http://www.Gtdagenda.com
You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
A mobile version and iCal are available too.